Generating the report
[arrow.gif] Complete the following steps to generate and view/print the selected report
  1. Double click the MailMerge Student Absence Letter (Replaces ED170) Stub_1 report.
    The Report Selections Dialog screen displays.
  2. Enter all available details.
    Note:
    The Reason for Absence code must be U (Unexplained).
  3. Click OK.
    The Date Range screen displays.
  4. Type a start and end date.
    Note:
    The start date must be a school day and match a student absence date.
  5. Click OK.
    The Header Record Delimiters screen displays.
  6. Click OK.
    The information is collated and Microsoft Word is launched. The report is now ready for merging.
  7. Click the Merge to New Document button [merge.gif] on the Word Mail Merge toolbar.
    The report will be merged with the student data.
  8. If required, a spell check can also be completed by pressing F7 or by clicking the Spelling button [abc.gif] on the toolbar.
  9. To print the report, click the Print button [print1.gif] on the toolbar.
    The Printing message displays and the report is sent to the printer.
  10. To close the report, click the File menu, then click Close.
    The Save message displays.
  11. Click No.
    The original document displays.
  12. To close the original document:
    • Click the File menu then click Close.
      The Save message displays.
    • Click No.
      No documents display.
  13. To exit Microsoft Word, click the File menu, then click Exit.
    The Student Absence Report Dialog Box displays.
  14. Click Cancel.
    The Student Reports...... menu displays.
  15. Click Main to return to the Main menu .

Copyright (c) 2000 by Department for Education
Last revised 14/08/2007
email to: decdcsc@sa.gov.au