1.	Notification of Absence.
2.	Is replacement staff required?
	No Go to 18 Yes Continue
3.	Process absence. SYS Adding staff absences .
4.	Will you use EDSAS to check for staff availability?
	No Go to 6 Yes Continue
5.	Check for staff availability using EDSAS. Check for available relief staff by referring to the Staff Substitute Lesson Details (Staff Reliefs) screen in SYS Adding Staff Absences.
	Go to 7
6.	Check for internal staff availability using manual records.
7.	Are any internal relief staff available?
	No Go to 9 Yes Continue
8.	Assign relief staff member (as appropriate). Provide the relief teacher with the class roll book, and any other lesson plan information.
	Go to 18
9.	Check for TRT staff. SYS Printing of viewing staff absence reports . Print the TRT Staff by Days Available [Staaa_4.6a] report.
10.	Is a TRT available?
	No Continue Yes Go to 12
11.	Investigate other means. If there are no internal or TRT staff available, the school may have to make other arrangements for the class.
	Go to 18
12.	Select an available TRT staff member. Select the suitable TRT staff member from the report.
13.	Create a 'Not Specified' staff member record (if one does not already exist). There may be occasions when TRT usage is not directly related to the absence of a staff member. In these cases it is necessary, when completing the TRT Usage Details screen, for a 'Not Specified' staff member be to listed as the unavailable staff member in the 'Unavail Staff' field. Refer to SYS Adding staff personal details , and specifically the details in the Unspecified Personal Details screen/field level help.
14.	Add the TRT usage details. SYS Adding Staff TRT Usage Records , to record the time the TRT worked at this school.
15.	Print the TRT usage report. SYS Printing staff TRT usage records . Print the Summary TRT Usage [Staaa_4.6a] report.
16.	Print the TRT claim form - ED605 report (when appropriate). SYS Printing or viewing Departmental statistical reports . Print the ED605 - Statement of Time Worked - TRT [ED605] report.
17.	Send ED605 to appropriate officer to process payment of TRT.
18.	End of process.

Copyright (c) 2000 by Department for Education
Last revised 14/08/2007
email to: decdcsc@sa.gov.au