SYS Allocating students to district schools
This system task is used to allocate students to district schools.
Path: Student Module... > Transition Utilities... > District School Allocations
[arrow.gif] From the Main Menu
  1. Click Student Module....
    The Student Module... menu displays.
  2. Click Transition Utilities....
    The Transition Utilities... menu displays.
  3. Click District School Allocations.
    The District School Allocation screen displays.
  4. Enter all available details and click OK.
    The Refine Students Selection screen displays.
  5. Do one of the following to refine the allocation list:
    • Click Select All to allocate all the listed students to the district school. If a large group of students is transferring to a specific school use the Select All function to allocate them all, then double click the student records that are not attending the school to deselect them from the allocation list.
    • Click Unsel All to deselect all the listed students. If a few students are attending the chosen district school use the Unsel All function to deselect them all then double click the students who are to be allocated.
    • Double click to select or deselect an individual student record. The status of the record is indicated by the word Allocate.
  6. Click OK.
    The Do you wish to run the ED176 mailmerge at this time message displays.
  7. Click Yes.
    The Report Selections Dialog box displays.
  8. Enter all appropriate details and click OK.
    Microsoft Word is launched
    The document is now ready for merging.
  9. Click the Merge to New Document button [merge.gif] on the Word Mail Merge toolbar.
    The document will be merged with the student data.
  10. If required, a spell check can also be completed by pressing F7 or by clicking the Spelling button [abc.gif] on the toolbar.
  11. To print the document, click the Print button [print1.gif] on the toolbar.
    The Printing message displays and the document is sent to the printer.
  12. Close Word without saving any changes.
    The EDSAS Transition Utilities... menu displays.
  13. To allocate other students to district schools, repeat steps 3 to 15.
  14. Click Main to return to the Main menu .

Copyright (c) 2000 by Department for Education
Last revised 14/08/2007
email to: decdcsc@sa.gov.au