SYS Making a student left

SYS Making a student left

When a student leaves (or dies), this system task is used to process the student's new status. Processing usually occurs after the school has received the Student Transfer Advice (ED046).
Related system tasks include:

SYS Adding student absentee records , if the Student Transfer Advice (ED046) has not been received. Students are usually given an absence code of U (Unexplained). The code is used particularly if the student has left giving no indication of where he/she is going).

Path: Student Module... > Student Utilities...> Make Student Left

From the Main Menu

Click Student Module....
The Student Module... menu displays.
Click Student Utilities....
The Student Utilities... menu displays.
Click Make Student Left
The Update Student's Leaving Details screen displays.
Enter all available details and click OK.
The Student Personal Information, Part 1 screen displays if the student does not have outstanding fees.
If the student has outstanding fees an Outstanding AR items exists for this student to Save anyway message displays. Do the following, otherwise go to step 6.:

Click Yes.
A Do you wish to print student's statement now? message displays.

Click Yes.
The Printing message displays and the report is sent to the printer.
The Student Personal Information, Part 1 screen displays.

Check that the Roll Class is correct and the Status is L (Left).
If the Status should be D (Deceased), change it as required.

Click Save.
The Student Personal Information, Part 2 screen displays.

Check that Date left is correct.

If the student is transferring to another government school, enter the school number of the other school in the Dest Sch field.

Click Save.
The Student Roll Class History screen displays.

Check that Effective to date is correct and click Save.
The Student Leave Details screen displays.

If the student is leaving the state government school system, do the following, otherwise go to step 13:

Enter all available details and click Save.
The Update Student's Leaving Details screen displays.

If the student is not leaving the state government school system, do the following:

Click Cancel.
The Do you wish to save changes? message displays.

Click No.
The Update Student's Leaving Details screen displays.

To enter more students that have left, repeat steps 4 to 13.

Click Cancel to return to the Student Module... menu .

Click Main to return to the Main menu .
Important
If the student has been recorded as absent, when they had actually left (which is often the process before a school receives the ED046 form), then all absence data after the leaving date needs to be deleted.
Refer to SYS Editing or deleting student absentee records to delete all absence data after the leaving date.