SYS Processing transitions in
This system task is used to bulk process student transitions from one government school into another government school, ie. junior primary into primary, or primary into secondary (where the data is held on a separate computer network).
Related system tasks:
Path: Student Module... > Transition Utilities... > Transitions In
[arrow.gif] From the Main Menu
  1. Click Student Module....
    The Student Module... menu displays.
  2. Click Transition Utilities....
    The Transition Utilities... menu displays.
  3. Click Transitions In.
    The Transition In screen displays.
  4. Click OK.
    The Insert disk containing import data message displays.
  5. Insert the data disk that requires importing, and click OK.
  6. Do one of the following:
    • If the data has not previously been imported, an Import Confirmation message displays. Click Yes.
    • If the data has already been imported, an Already Imported, Continue? message displays. Do one of the following.
      • Click No (if you do not wish to continue), and go to step 3.
      • Click Yes (if you wish to continue).
        You may be returned to step 5 to insert another disk.
  7. Once the data has been processed, the Update Details For All Students Being Imported screen displays.
  8. Enter all required details.
    Note:
    A temporary/holding roll class needs to be used, and the date should be the first day of term 1 next year.
  9. Click OK.
    The Students to be imported: screen displays (showing students and ID numbers).
  10. Do one of the following:
    • If the roll class, campus and enrolment date (specified previously) are all still appropriate for these students, click OK.
      Processing will start.
    • If a different roll class, campus and enrolment date is required for a student (or students), do the following:
      • Click the required student.
      • Click the Update Data button.
        The New Student Details screen displays.
      • Enter all details and click OK.
        The Students to be imported: screen displays.
      • If required, repeat the above 3 steps.
      • Click OK.
        Processing will start.
  11. If there is a clash of family ID codes, a warning message displays. Click OK (for each warning message) to accept the new ID suggested.
    The Report Dialog Box displays when importing is complete.
  12. Print each report by doing the following:
    • Click the required report.
    • Click OK.
      The Select Destination message displays.
    • Click Print Report and click OK.
      The report is sent to the printer.
    • Repeat the above 3 steps as required.
  13. When all reports have been printed, click Cancel.
    The Transition Utilities... menu displays.
    Note:
    A Report of Family Information will also be automatically printed.
  14. Click Main to return to the Main menu .

Copyright (c) 2000 by Department for Education
Last revised 14/08/2007
email to: decdcsc@sa.gov.au