1.	Requirement to enrol CPC students in EDSAS. The advantages of using EDSAS to record CPC (Child Parent Centre) students includes the ability to use the Finance module to invoice CPC families, thus keeping all finance data for the sites integrated. Also, the reporting of CPC students and family details can also occur. The disadvantages include increased data entry before and after the rollover process (see the end of the procedure). Also, student IDs will not reflect the year that students commenced Reception, but in fact the year they were first enrolled in the CPC.
2.	Has a CPC school and campus record been established?
	No Continue Yes Go to 4
3.	Create a record of the CPC school and campus. SYS Adding school information records . Use the CPC school code that has been pre-assigned to create a new school record. Also enter the CPC term dates and create a new campus for the CPC.
4.	Has a CPC building/room record been established?
	No Continue Yes Go to 6
5.	Create the CPC building/room record. SYS Adding property records .
6.	Have CPC roll classes been created?
	No Continue Yes Go to 8
7.	Create the CPC roll class(es). SYS Adding reference table records .
8.	Do you first want to enrol CPC students that have siblings?
	No Continue Yes Go to 10
9.	Enrol the students that do not have siblings at the CPC. SYS Enrolling a student (without siblings at the school) . Use the year level PE (Pre-school). Assign students to the CPC campus (so that the correct departmental ID is created). Use a status of A. Use an origin code of PRE (Pre-school) in the Student Information Part 2 screen.
10.	Enrol the students that have siblings at the CPC. SYS Enrolling a student (with siblings at the school) . Use the year level PE (Pre-school). Assign students to the CPC campus (so that the correct departmental ID is created). Use a status of A. Use an origin code of PRE (Pre-school) in the Student Information Part 2 screen.
11.	Do you want to run CPC campus reports?
	No Go to 15 Yes Continue
12.	Do you need the CPC campus on the header?
	No Go to 14 Yes Continue
13.	Change the school number. SYS Editing the school number . Change the school campus by presssing Ctrl+S to quickly access the required screen. The CPC school number can also be used when logging in. Passwords are the same regardless of which site to which you logon.
14.	Print the required reports. List of report types .
15.	End of process. Notes on rollovers: After rolling over CPC students from PE (Pre-school) to RE (Reception), manual editing will be required. For those remaining in the CPC, these students will need to be allocated to the next CPC roll class prior to the rollover. After rollover, their origin codes will need to edited and manually changed back to PE. For those entering Reception, these students will need to be allocated the reception roll class before rollover. After rollover, their campus will then need to be changed to the correct campus. Also, their enrolment date will need to be manually altered to the date they started reception. Finally, the origin code will need to be changed to ESS on the Student Personal Information Part 2 screen.

Copyright (c) 2000 by Department for Education
Last revised 14/08/2007
email to: decdcsc@sa.gov.au