SYS Enrolling a student (with siblings at the school)

SYS Enrolling a student (with siblings at the school)

This system task is used to enrol new students who:

are starting school today
have siblings currently enrolled at the school.

Related system tasks include:

SYS Enrolling a student (without siblings at the school) if the student has no siblings at the school.

Path: Student Module... > Student Utilities... > Enrol... > Enrol Students
From the Main Menu

Click Student Module...
The Student Module... menu displays.
Click Student Utilities...
The Student Utilities... menu displays.
Click Enrol...
The Enrol... menu displays.
Click Enrol Students.
The Student Enrolment screen displays.

Click the Student has sibling at this school tick box.

Double click the Sibling ID field.
The Choose Item screen displays.

Double click the sibling's name.
The Student Enrolment screen displays.

Click OK.
The Student Personal Information, Part 1 screen displays.
Note:
The Custody Order and/or Medical Information tick box(es) should not be selected at this time, otherwise a Cannot be entered at this point message displays. These tick boxes (and related information) can be selected/entered later, when the screen appears again.

Enter all other available details and click Save.
The Student Personal Information, Part 2 screen displays.

Enter all available details and click Save.

Do one of the following:

If the Sibling does not appear to have any address details message displays:

Click OK.
The Student Address Detail screen displays.
Enter all available details and click Save.
Click Cancel.

If the Student Address Detail screen displays and the address details are correct, click Cancel.

If the Student Address Detail screen displays and the address details are incorrect:

Click Edit.
Make the required changes.
Click Save.
Click Cancel.

Do one of the following:

If the Sibling does not appear to have any emergency contacts message displays:

Click OK.
The Student Emergency Contact Information screen displays.
Enter all available details and click Save.

If the Student Emergency Contact Information screen displays and the address details are incorrect:

Click Edit.
Make the required changes.
Click Save.

If the Student Emergency Contact Information screen displays and the details are correct, go to step13.

Do one of the following:

If the doctor's information does not require changing, click Cancel.
If the student has a different doctor to their sibling or the doctor's information requires updating:

From the List Box double click A-Doctors Information.
The Student Medical Information screen displays.

Click New.
The fields clear.

Enter all available details.
If a doctor's record does not exist, refer to SYS Creating codes or reference information .

Click Save.

Click Cancel.
The Student Emergency Contact Information screen displays.

Click Cancel.

If the Sibling does not appear to have any travel information message displays, click OK.
The Student Personal Information, Part 1 screen displays.
Note:
Student Travel Information can be entered later (if required).

To edit student personal information (which includes adding custody order and/or medical condition information), do the following, otherwise go to step 16.

Click Edit.
To add custody order details (if required):

Click the Custody Order tick box.
The Student Custody Details screen displays.
Enter all available details and click Save.
Click Cancel.
The Student Personal Information, Part 1 screen displays.

To add medical condition information (if required):

Click the Medical Condition tick box.
The Student Medical Condition Information screen displays.
Enter all available details and click Save.
Click Cancel.
The Student Personal Information, Part 1 screen displays.

Edit any other student personal details (if required) and click Save.

Click Cancel.
The Student Enrolment screen displays.

Do one of the following:

To enrol another student (with siblings at the school) double click the Sibling ID field.

Click Show All.
Repeat steps 7 to 16.

To complete the enrolment, click Cancel repeatedly to return to the Enrol... menu .

Click Main to return to the Main menu .
Note:
To include travel information not added during processing, refer to SYS Adding student travel information .